Introduction
Nordic Energy Research, acting on behalf of CETPartnership, is the Data Controller for personal data processed through the CETPartnership website and related communication, engagement, and programme activities.
We are committed to protecting your privacy and ensuring that personal data is handled in a transparent, secure, and responsible manner. This Privacy Policy explains how personal information is collected, used, stored, and protected when you visit the CETPartnership website, subscribe to communications, register for events, participate in activities, or otherwise interact with CETPartnership.
All processing of personal data is carried out in accordance with applicable data protection legislation, including the General Data Protection Regulation (GDPR).
What Personal Data We Collect
Depending on how you engage with CETPartnership, we may collect personal information such as:
- Name
- Email address
- Organisation and job title
- Country of residence
- Contact details
- Information provided through contact forms, registration forms, surveys, and other communications
When registering for events, meetings, workshops, webinars, or other activities, we may also collect information relevant to your participation, such as dietary requirements or accessibility needs.
How We Use Personal Data
Personal data is collected and processed only for specific and legitimate purposes, including:
- Managing registrations and participation in events and activities
- Sending newsletters, updates, and other communications
- Responding to enquiries and requests
- Facilitating collaboration and stakeholder engagement activities
- Supporting Joint Calls and related programme activities
- Improving our website and communication services
- Meeting legal, contractual, and administrative obligations
Personal data is processed only where there is a valid legal basis, such as consent, contractual necessity, legal obligations, or legitimate interests.
Newsletters and Communications
If you subscribe to CETPartnership newsletters or mailing lists, we will use your contact information to send updates about funding opportunities, events, publications, and other relevant activities.
You may unsubscribe from these communications at any time by using the unsubscribe link included in our emails or by contacting us directly.
Personal data related to newsletter subscriptions will be retained only for as long as you remain subscribed.
Events, Meetings, and Webinars
When you register for a CETPartnership event, meeting, workshop, or webinar, we collect the information necessary to organise and manage your participation.
This information may be used to:
- Prepare participant lists
- Send confirmations and practical information
- Facilitate participation in the event
- Conduct evaluations and follow-up activities
Personal data collected for event administration is retained only for as long as necessary to fulfil these purposes or comply with applicable legal requirements.
Photography, Video, and Recordings
Photographs, video recordings, screenshots, and audio recordings may be taken during CETPartnership events and activities for communication, reporting, promotional, and archival purposes.
Where required, participants will be informed in advance and given the opportunity to provide or withdraw consent. If you have concerns regarding the use of images or recordings in which you appear, please contact us.
Cookies and Website Analytics
This website uses cookies and similar technologies to improve functionality and better understand how visitors use the site.
Website analytics are collected using Matomo, a privacy-focused analytics platform that helps us monitor website performance and improve the user experience. Information collected may include browser type, device information, pages visited, and general usage statistics.
Where required by law, visitors will be asked to provide consent before non-essential cookies are placed on their device.
Additional information about cookies and cookie preferences is available through our cookie settings tool.
Sharing Personal Data
CETPartnership does not sell personal data.
Personal information may be shared with trusted service providers, event organisers, technical partners, or consortium members when necessary to deliver CETPartnership activities and services. Any third party processing personal data on our behalf is required to comply with applicable data protection legislation and appropriate security measures.
Personal data will not be shared beyond these purposes unless required by law or with your consent.
Data Retention
Personal data is retained only for as long as necessary to fulfil the purposes for which it was collected or to comply with legal, contractual, and administrative obligations.
When personal data is no longer required, it will be securely deleted, anonymised, or otherwise disposed of in accordance with applicable regulations and retention policies.
Your Rights
Under applicable data protection legislation, including the GDPR, you may have the right to:
- Access your personal data
- Request correction of inaccurate or incomplete information
- Request deletion of your personal data
- Restrict the processing of your data
- Object to certain types of processing
- Withdraw consent where processing is based on consent
- Request information about how your personal data is being processed
Requests regarding personal data will be handled in accordance with applicable legal requirements.
Contact Us
If you have questions about this Privacy Policy, regarding website or how personal data is processed through CETPartnership activities and services, please contact us at:
Data Controller
Nordic Energy Research
Stensberggata 25
NO-0170 Oslo, Norway
Email: coordination@cetpartnership.eu
You also have the right to lodge a complaint with your national data protection authority if you believe that your personal data has been processed in violation of applicable data protection legislation.
Updates to this Privacy Policy
This Privacy Policy may be updated from time to time to reflect changes in legislation, organisational practices, or website functionality.
The latest version will always be available on the CETPartnership website.
Last updated: July 2025